Accounts Payable Specialist

Job description:

    • Full cycle A/P processing
    • Review and approve the weekly Aged AP Trial Balance, selected invoices for payment, process check runs between Stella & Dot brands to ensure timely vendor and employee expense report payments
    • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
    • Review all invoices for appropriate documentation and approval prior to payment, including printing FedEx and UPS invoices on-line
    • Process 3 way P. O. matching invoices
    • Process check requests, ACH and Wire Requests
    • Audit and process corporate card via Concur Expense Tool
    • Sort and distribute incoming mail
    • Respond to all vendor inquiries
    • Reconcile vendor statements, research and correct discrepancies
    • Assist in month end closing
    • Maintain vendor files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices, as well as obtaining W-8 or W-9
    • Expand on existing process and procedure documentation, and create documentation in areas related to payables and accrued liabilities.
    • Assist with other projects as needed


    • 3-5 years of practical experience in the accounting field with a focus on Accounts Payable
    • Proficient with Microsoft Office, Web Based Applications
    • Intermediate Excel knowledge
    • Exposure to Great Plains Accounting System and Experience with Concur
    • Strong interpersonal and communications skills, tact, diplomacy and graciousness
    • Detail-oriented ; Ability to follow through on projects to completion
    • Energetic, passionate and motivated with authenticity about our company and mission
    • Ability to work well independently, taking responsibility for tasks, deliverables and deadlines
    • Ability to communicate effectively verbally and in writing
    • Ability to interact with employees and vendors in a professional manner
    • Project manages the initiatives and process improvements, takes charge and demonstrates team leadership skills, while seeking collaboration with other team members outside Finance
    • Friendly, cheerful, personable and team oriented
    • Amazing problem-solving skills and can interpret high-level concepts into concrete deliverables
    • Doesn't mind, and actually loves working with large volumes of data
Compensation & Benefits:
You will participate in a compensation program that includes a competitive base salary and performance based bonus opportunities. Stella & Dot also offers comprehensive health plans, a flexible vacation policy, 401k matching, and more.

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